• I understand and agree that tuition is due on the 1st of the month for the current month. So
January tuition is due Jan 1st. Tuition is set up and automatically drafted each month.
• I understand that in addition to tuition, I will pay fee assessments as outlined in the packet and
based on my chosen payment plan. Comp fees are ran automatically on the 15th of each month.
• I understand that my uniform is a separate cost and is due on its set due date. I understand shoes
are not included with my uniform, I will order them personally.
• I understand that I am subject to a $35 fee charged for a declined payment. Excessive tardiness
in payments will be grounds for my child not competing, possible dismissal and my being sent to a
collection agency.
• I also understand and agree that as a parent signing this contract; I am solely responsible for the
tuition, travel expenses, uniform and comp. fees as outlined in this packet.
• I understand that if I leave the program prior to April 30th, 2024, I am subject to a $250 between
May-Oct.. or Nov.-April $500 buyout fee. This will be billed to the card on file at the time of my
departure from the program.
• I understand that all comp. fees are Non-Refundable for any reason.

1. The All Star Season is a full year commitment from May 2024-April 2025
2. All Heart of Texas customers are required to have a card set up in iclass for all
payments. All tuition is ran on the 1st and comp. fees are ran on the 15th. Athletes will
not be allowed to practice until there is a card on file or the account is paid in full.
3. All tuition is billed on the 28th of each month for the following month. Tuition is
due on the 1st. A $25 fee will be applied if your payment is declined. Any discrepancies
in your statement should be brought to our attention via email.
4. Your account must be current for your child to participate in team practices,
tumbling classes, open gyms, private lessons and or competitions.
5. All monthly fees, assessment fees, and or uniform fees, must be paid in
advance in order to participate in any event. All fees are 100% NON Refundable for any
reason.
6. If you chose to pay your comp. fees in full and choose to discontinue anytime
from May 2024 to April 2025, your fees are Non Refundable. The $250 between
May-Nov.. or Dec.-April $500 buyout fee and expenses already paid out for the season
will be deducted and the remaining balance will be applied as a credit onto your account
for Heart of Texas Services or Goods. NO REFUNDS will be given. Remember you are
signing up for a spot within a Heart of Texas team, not for a specific team or position.
7. I understand that if my child decides to quit the Heart of Texas program (for any
reason other than family relocation with a valid real estate document, or a season
ending sport injury with a valid physician’s certificate) at anytime from August 1st 2024
to the end of the competition season April 30th, 2025, I will be charged a $250 between
May-Nov.. or Dec.-April $500 buyout fee. This fee will be deducted from the card on file
or needs to be paid by check within 5 days if card is not approved.
8. It is mandatory to abide by the Attendance policy as outlined in the 2024-2025
Athlete Policies given out in this packet. All athletes are to attend their teams regularly
scheduled practices. If an athlete is not feeling well, or injured, they are still expected to
be at practice. If your child has a fever or is vomiting, they should not attend. A parent
must call the allstar director PRIOR to practice for this to be excused. All school
activities and pre planned vacations should be submitted 14 days in advance online as
explained in the packet. After the athlete has reached 2 unexcused absences for the
season, each additional unexcused absence will result in a $25 absence fee. If your
athlete reaches 14 missed practices, unexcused or excused, a meeting with the All-Star
director will take place. At this time your child may be removed from the team at the
discretion of the All Star Director. Attendance is required for success.
9. If at any time your child misses a competition for an unexcused reason, this is
means for immediate termination from the team and no refunds of any sort will be given.
10. Heart of Texas will issue a list of “Black Out Weeks.” During said black out
weeks, any missed practices will result in the athlete not being able to compete at the
next event. No competition fee refunds will be given for missing a blackout week
practice.
11. Your child can and will be suspended from practices and or competitions for
displaying inappropriate behavior and refusal to follow gym rules and coaches
instructions. Please discuss this with your child. You are still responsible for your
athlete’s fees during the period of suspension.
12. Athletes should not be dropped off more than 15 minutes early for a team or
class. Athletes should not be picked up after 9pm, as this requires coaches and staff to
work past their set hours.
13. Fundraising- All fundraisers facilitated are individual, unless otherwise noted.
We will apply credits to your accounts. Questions regarding fundraisers can be emailed
Any surplus of credits from fundraisers can be used towards any services or products
Heart of Texas offers. Funds can’t be transferred to another athlete. If athletes leave
with a credit that will be transferred to the general fund. Refund checks will not be
issued in the result of a surplus.
14. All transportation to and from competitions is the sole responsibility of
parents. I understand that some competitions require a specific hotel. Information will be
given as those dates approach.
15. I understand that as a Heart of Texas member I am not allowed to use the
Heart of Texas Logo and make my own merchandise. I cannot sell or create your own
Heart of Texas Clothing or merchandise. I also understand I am not allowed to contact
any vendors on behalf of Heart of Texas, doing so is grounds for dismissal from the
program.
16. I understand that my athlete needs to come to practice every day in the
proper attire. Practice attire includes the practice sets as assigned by coaches. Check
the team Band for directions for each practice. Athletes can wear anything for class but
must be in the right attire for team practice. Hair needs to be out of the face. Some
teams may change their days based on the teams practice days check with your team
Band as it will always have this info.
17. We reserve the right to close practices at any time. This will occur if the
viewing room becomes negative or distracting. Please remember to be your athlete’s,
team’s and coach’s biggest cheerleader! As a parent, if you are causing drama you can
and will be removed from the gym.
18. It is the parent’s responsibility to stay informed. Check your email and Team
Band regularly, if you are not receiving emails contact the front desk immediately so we
can check your account. Each week you should receive a weekly email with updates
and announcements.
19. Part of an All Star Team is uniform, hair and make up. To be on the team, all
athletes must follow these guidelines. If you cannot commit to doing hair and make up in
the designated style, your athlete can’t participate.
20. Athletes are placed on a team with the expectation that the skills they have at
tryouts will remain and grow through the season. If an athlete can no longer fulfill the
role they were placed on the team for, they will be moved to a team where they can
fulfill the necessary role.
21. I understand that by trying out for a Summit or Worlds Team, these teams will
accept any type of bid that is offered to them. If a team accepts a wild card or At Large
Bid, they will be responsible for the Summit or Worlds Fees, practice wear and coaches
fees. If a team accepts a paid bid, they will only be responsible for only practice wear,
and coaches fees.
22. Social Media Conduct, all athletes and parents are expected to carry
themselves with the utmost maturity on social media. This includes but is not limited to
social media posts, photos, interactions and discussion boards. Any violation of this
policy can result in immediate termination from the program.