I authorize Heart of Texas and its representatives to consent to medical treatment for my child when I cannot be reached to so consent. I am fully aware that any activity involving motion, height or athletic activities create the possibility of serious injury, paralysis or even death. I further agree to hold Heart of Texas and its staff harmless for any injury or resulting expense(s). I release and discharge all rights and claims against Heart of Texas, and it’s parties. Heart of Texas strives to provide the maximum in safety procedures and guidelines, and cannot assume responsibility for any accidents, injuries or illness that may occur.

The athlete listed above has my permission to participate in the Heart of Texas program and or camp for the 2025-2026 year. In consideration for the training and coaching provided by Heart of Texas and its staff, I understand that my son/daughter must abide by the rules and regulations set forth by the coaches and staff. I understand that violations of any of these rules may results in removal from the classes and or events. We acknowledge and recognize that hazards are present in any athletic event and that injury may result. Heart of Texas coaches, staff and volunteers will not be liable for injury that occurs during cheerleading practice, contests, or travel to and from cheerleading activities.

• I understand and agree that tuition is due on the 1st of the month for the current month. For example, January tuition is due Jan 1st. Tuition is set up and automatically drafted each month.

• I understand that in addition to tuition, I will pay fee assessments as outlined in the packet and based on my chosen payment plan. Comp fees are ran automatically on the 15th of each month.

• I understand that my uniform is a separate cost and is due on its set due date. I understand shoes are not included with my uniform, I will order them personally.

• I understand that I am subject to a $25 fee charged for a declined payment. Excessive tardiness in payments will be grounds for my child not competing, possible dismissal and my being sent to a collection agency.

• I also understand and agree that as a parent signing this contract; I am solely responsible for the tuition, travel expenses, uniform and comp. fees as outlined in this packet.

• I understand that all comp. fees are Non-Refundable for any reason.

I understand and agree to allow Heart of Texas to charge my credit card or auto-draft my bank account. Please fill out the required information for the payment option you choose.

1. The All Star Season is a full year commitment from May 2025-April 2026

2. All Heart of Texas customers are required to have a card set up in iclass for all payments. All tuition is ran on the 1st and comp. fees are ran on the 15th. Athletes will not be allowed to practice until there is a card on file or the account is paid in full.

3. All tuition is billed on the 28th of each month for the following month. Tuition is due on the 1st A $25 fee will be applied if your payment is declined. Any discrepancies in your statement should be brought to our attention via email.

4. Your account must be current for your child to participate in team practices, tumbling classes, open gyms, private lessons and or competitions.

5. Your account must be current if your child wishes to purchase any extra practice wear, items from the proshop, items of the month, etc.

6. Your account must be current before paying for and attending the All Star World Championship at the end of the season (ELITE TEAMS ONLY).

7. All monthly fees, assessment fees, and or uniform fees, must be paid in advance in order to participate in any event. All fees are 100% NON Refundable for any reason.

8. It is mandatory to abide by the Attendance policy as outlined in the 2025-2026 Athlete Policies given out in this packet. All athletes are to attend their teams regularly scheduled practices. If an athlete is not feeling well, or injured, they are still expected to be at practice. If your child has a fever or is vomiting they should not attend. A parent must call the office or team coach PRIOR to practice for this to be excused. All school activities and pre planned vacations should be submitted 14 days in advanced online as explained in the packet. After the athlete has reached 2 unexcused absences for the season, each additional unexcused absence will result in a $25 absence fee. If your athlete reaches 14 missed practices, unexcused or excused, a meeting with the All-Star director will take place. At this time your child may be removed from the team at the discretion of the All Star Director. Attendance is required for success.

9. If for any reason your child misses a competition, your account will automatically be charged $100.

10. If for any reason your child is late to the “coaches pickup” time at a competition, your account will automatically be charged $50.

11. Heart of Texas will issue a list of “Black Out Weeks.” During said black out weeks, any missed practices will result in the athlete not being able to compete at the next event and/or your account will be charged $50. No competition fee refunds will be given for missing a blackout week practice.

12. Your child can and will be suspended from practices and or competitions for displaying inappropriate behavior and refusal to follow gym rules and coaches instructions. Please discuss this with your child. You are still responsible for your athlete’s fees during the period of suspension.

13. Athletes should not be dropped off more than 15 minutes early for a team or class. Athletes should not be picked up after 9pm, as this requires coaches and staff to work past their set hours.

14. Fundraising- All fundraisers facilitated are individual, unless otherwise noted. We will apply credits to your accounts. Questions regarding fundraisers can be emailed Any surplus of credits from fundraisers can be used towards any services or products Heart of Texas offers. Funds can’t be transferred to another athlete. If athletes leave with a credit that will be transferred to the general fund. Refund checks will not be issued in the result of a surplus.

15. All transportation to and from competitions is the sole responsibility of parents. I understand that some competitions require a specific hotel. Information will be given as those dates approach.

16. I understand that as a Heart of Texas member I am not allowed to use the Heart of Texas Logo and make my own merchandise. I cannot sell or create your own Heart of Texas Clothing or merchandise. I also understand I am not allowed to contact any vendors on behalf of Heart of Texas, doing so is grounds for dismissal from the program.

17. I understand that my athlete needs to come to practice every day in the proper attire. Practice attire includes the practice sets as assigned by coaches. Check the team Band for directions for each practice. Athletes can wear anything for class but must be in the right attire for team practice. Hair needs to be out of the face. Some teams may change their days based on the teams practice days check with your team Band as it will always have this info.

18. We reserve the right to close practices at any time. This will occur if the viewing room becomes negative or distracting. Please remember to be your athlete’s, team’s and coach’s biggest cheerleader! As a parent, if you are causing drama you can and will be removed from the gym.

19. It is the parent’s responsibility to stay informed. Check your email and Team Band regularly. If you are not receiving emails, contact the front desk immediately so we can check your account. Each week you should receive a weekly email with updates and announcements.

20. Part of an All Star Team is uniform, hair and make up. To be on the team, all athletes must follow these guidelines. If you cannot commit to doing hair and make up in the designated style, your athlete can’t participate.

21. Athletes are placed on a team with the expectation that the skills they have at tryouts will remain and grow through the season. If an athlete can no longer fulfill the role they were placed on the team for, they will be moved to a team where they can fulfill the necessary role.

22. I understand that by trying out for a All Star Worlds team, these teams will accept any type of bid that is offered to them. If a team accepts a wild card or At Large Bid, they will be responsible for the All Star Worlds Fees, practice wear and coaches fees. If a team accepts a paid bid, they will only be responsible for only practice wear and coaches fees.

23. Social Media Conduct, all athletes and parents are expected to carry themselves with the utmost maturity on social media. This includes but is not limited to social media posts, photos, interactions and discussion boards. Any violation of this policy can result in immediate termination from the program.